An online board meeting is an excellent way for a nonprofit’s board directors to meet online, without the need to travel. Meetings online can present unique issues. Certain issues can be addressed by using the right tools to meet the requirements of your board while others require more thought and thought. Fortunately, there are a variety of resources available to help conduct your online board meeting efficiently and effectively.
A well-planned agenda is vital for maximizing the effectiveness of your online board meeting. Include specific discussions topics, in addition to the amount of time and the desired end. This will help keep the meetings focused on the most important issues and will reduce the chance of the discussion straying off the topic or taking too long.
Before you begin your meeting, it’s a great idea to make sure that all board members are aware of the tools and programs they’ll need. Provide clear instructions regarding how to sign in to the videoconference. Also, encourage your board members to close any software that could disrupt audio or take up bandwidth. Remind them to stay clear of brightly lit areas when they join to ensure that other participants can’t https://www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments see their screens.
The most effective tool to facilitate an online board meeting is a collaboration app. This allows board members to effortlessly prepare for virtual meetings and to attend them. Choose an app that will reduce the time spent preparing for meetings by using the ability to build a book for your board, as well as an option that allows you to easily distribute agendas and meeting materials ahead of the meeting. Also, look for an application that supports real-time sharing of documents. It also allows participants to mark the documents using annotations and highlights.