Board Management Tools are digital solutions that help streamline governance tasks for both boards and their administrative staff. Utilizing a board portal, these tools online allow for efficient, paperless and secure collaboration on critical issues like scheduling meetings, distributing materials to the board, recording meeting minutes and ensuring compliance with relevant legal and regulatory requirements (depending on industry).
Designed to be used on any device, the most efficient board management software is available on tablets, laptops, desktops and smartphones. This flexibility is a plus for board members who are constantly on the move or working from home. The best solutions will provide a clear dashboard with an integrated calendar view when you log in to ensure that board members can stay organized and aware of upcoming events, meetings and important updates.
For admins, the most valuable feature of a tool for managing boards is that it will save them time by making tasks faster and easier to complete. The tasks can be assigned and recorded to specific users with an end date and a reminder. This will eliminate any confusion or oversight. This allows administrators to focus on tasks that have value.
Another major benefit is the ability to interact with board materials outside of meetings. Digital board portals provide interactive meeting schedules as well as surveys. These features promote engagement, increase accountability and maintain transparency in the group throughout the day. Board members can also utilize annotation tools to document their thoughts on documents for the board, and log responsibilities and follow-up actions within the meeting.